Withdrawal Policy
- Withdrawal before submission: If an author wishes to withdraw a manuscript before submitting it to a journal, they can do so at any time. They should inform the journal within 5days of submission and provide a reason for their withdrawal.
- Withdrawal during peer review: If an author wishes to withdraw a manuscript during the peer-review process, they should contact the editor and provide a reason for their withdrawal. If the manuscript has already been sent out for review, the editor may ask the reviewers to complete their review, or they may choose to stop the review process. Manuscripts (articles), once processed for the peer review process or published online, shall be withdrawn with a penalty paid (300 USD) to the Editorial Office. Withdrawing manuscripts may cause the amount of time wasted in processing the manuscripts by the editors, reviewers, and editorial board members. Authors are requested to decide before submitting the manuscript. Ideally, these should be decided even before beginning to write the manuscript.
Replacement: If an author wishes to replace an earlier version of their manuscript with a new version, they should contact the editor and provide the new version along with a detailed explanation of the changes made.
Retractions: Retractions are issued when a published manuscript is found to be erroneous or fraudulent. The retraction notice should be published in the journal that originally published the manuscript and clearly state the reason for the retraction.
Removal: In some cases, a published manuscript may need to be removed from a journal or publisher's website. This may occur if the manuscript contains confidential information, violates copyright laws, or is found to be defamatory. The journal or publisher will typically issue a notice of removal, which should clearly explain the reason for the removal.
Pre-publication withdrawal can occur during the editing process. If an author wishes to withdraw their manuscript at this stage, they should first contact the journal's editorial office and clearly explain their decision. It is important to note that withdrawing a manuscript at this stage can have implications for the journal and the review process. The manuscript may have already been review and sent to the editing process, who have invested their time and effort in reviewing and editing the manuscript. In this case, the payment is not refundable.
Manuscript Withdrawal (After Acceptance): Withdrawing a manuscript after it has been accepted for publication can have serious consequences for both the author and the journal. If an author wishes to withdraw their manuscript at this stage, they should first contact the journal's editorial office and clearly explain their decision. If the manuscript has already been scheduled for publication or has been published online or in print, the journal may require the author to submit a formal request for withdrawal, which should be accompanied by a clear explanation of the decision. The journal will then consider the request and may consult with the authors, reviewers, and editors involved in the review and publication process. In some cases, the journal may allow the withdrawal but may still require the author to pay any costs (if not paid) that have been incurred up to that point, such as editorial or production expenses. If paid, then the payment is not refundable.
Table for Withdrawal Stage
| Withdrawal Stage | Allowed/Not allowed with Time frame | Refundable Payment |
|---|---|---|
| After Submission | Within 5 days | Refundable if any |
| During or After Peer Review | Not allowed/Allowed with 300USD penalty | Not refundable |
| After Acceptance | Not allowed | Not refundable |
| In Editing Process | Not allowed | Not refundable |
| After Publication | Not allowed | Not refundable |
Withdrawal email template
Dear [Editor's Name],
I am writing to request the withdrawal of my manuscript titled [Manuscript Title] from consideration for publication in [Journal Name]. The manuscript ID is XXXX, and the date of submission was XXXX.
[Mentioned the reason here]
Please confirm receipt of this request and let me know if there are any additional steps that I need to take to ensure the manuscript's withdrawal.
Thank you for your understanding.
Sincerely,
[Your Name]